Outsourcing Event Registration Services
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Hosting an event of any size is a significant undertaking when you must rely on an already overburdened, limited staff to handle all the responsibilities that event management entail. It is especially difficult when the event involves multifaceted registration requirements, such as different pricing for various membership types, special activities, early and late registrations, online registrations, and 24-hour phone registrations.
Simplify your event planning and registration tasks by utilizing the expert services of a outsourced Conference and Event Registration Service Provider!
Your organization has a lot to handle without the burden of trying to process event registrations in-house. By outsourcing your registration tasks to one of our professional Event Registration Services, you can spend your time coordinating and executing a successful event, rather than processing registrations.
Conference and Event Registration Services offer complete customized solutions for all your registration needs. Using specialized online event registration software, their operators can take registrations and process payments online, provide answers to frequently asked questions, and even give directions to the event location. Their sophisticated online registration programs enable them to provide more than just online registration. You will also benefit from a set of event planning and event management tools with functionality like credit card processing, email broadcasting, attendee management, flexible reporting, hotel reservations and room block management, on-site check in, name badges, post-event surveys, and much more. Best of all, Event Registration Services won't break your budget!
For a customized bid from one of our Event Registration Service Providers?
How does outsourcing Event Registration Services work?
In addition to saving you time, resources, and money, your participants will love the convenience of registering online or over the phone anytime of the day or night. Consider the example of Joe, a Chamber of Commerce Director with the responsibility of hosting several conferences and events for the community and chamber members each year. With the substantial increase in event attendance that the Chamber had been experiencing, it became critical for Joe to have an efficient system for managing registrations.
"Our members rely on us to host an event that feels professional even though we rely on our limited staff and a lot of volunteers," said Joe. "Our members are a computer literate community of professionals who want to take advantage of all the conveniences provided by the Internet and today's technology. By utilizing a Event Registration Service, we have been able to deliver member convenience, as well as project a professional image."
Joe had discovered that most of the attendees preferred to register for the events online. But, he was ill-equipped to provide that capability without hiring an IT specialist to install and setup the software, hardware, and internet resources required to incorporate an efficient on-line conference registration and management system. Unfortunately, the Chamber's budget could not adequately provide for such a system, so Joe had to find a workable alternative.
Joe brought his particular problem before the Chamber Directors Association he belonged to, and they introduced him to the concept of outsourcing conference and event registration services through an answering service company. After calling several services and submitting his bid requests, he settled on a service provider that filled his outsourcing needs at a fraction of the cost of setting up an in-house system.
"Registration for our event attendees went very smoothly using the Event Registration Service provider's system," said Joe. "Our members were very happy with the efficient handling of the registration and we didn't have to deal with the data entry, the delays in payments, and the inherent errors involved in paper registration!"
With a simple three-click process, attendees were registered, received e-mail confirmations, and their name badges were already prepared and accurate when they arrived at the event. Joe described the following benefits that the Chamber of Commerce reaped after switching over to an Event Registration Service to manage the marketing and registration of all their conferences, seminars, and events:
- "Attendance at our events is up 30%."
- "We market our events better, and registrations are much easier."
- "We are putting on more events than years prior, and on a smaller budget!"
- "ťOur collections are up from 75% to 100%. We don't lose any payments or miss any transactions."
- "We wanted to accept credit card payments, now we can."
- "We receive payment in half the time."
Event Registration Services will tailor their services to fit your registration needs, whatever they may be. From live processing of your event registration calls 24 hours a day, and forwarding the information to you via e-mail, fax, or through their web-integrated services, to full-service solutions providing the following added services:
- Registrations and payment processing online.
- Custom registrant profile information collection.
- Versatile email marketing systems to send out invitations, reminders, thank you notes, change of venues, and other announcements.
- Standard and customized real-time reports for event management.
- Flexible online survey systems to create pre- and post-event surveys for your attendees, send customer satisfaction surveys to your clients, or send employee feedback surveys to your staff, which allow you to improve the service for your next event, learn more about your attendees, clients, and employees, and plan effectively for upcoming events.
- Forms to accept subscription requests or renewals and process memberships.
- On-site (walk-in) registrations at the event, attendee check-ins, and up-to-the-minute registration counts.
- Printed name badges for attendees, including badges with two-dimensional bar codes for lead scanning.
- Branded services using your company name, logo, banner, and unique web address.
- Outstanding and affordable website design teams to build your event website, whether you need a simple one page overview, or a comprehensive site including hosting and multimedia presentations.
Since Event Registration is offered as a service, no information technology resources are required, thus saving your financial and personnel resources for the finer points that create a highly successful, quality Event.
Simplify your event planning and registration tasks by utilizing the expert services of a Conference and Event Registration Service Provider!
For a customized bid from one of our Event Registration Service Providers?
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